A clearer way to ask
Workplace Adjustment Request Letter Template
Asking for workplace adjustments can feel difficult if the route is unclear. A good request explains the barrier, the support being asked for, why it may help and how it should be reviewed.
A good request includes
The clearer the request, the easier it is to respond well.
A good request includes
The clearer the request, the easier it is to respond well.
What the request should do
A workplace adjustment request should help the employer understand what barrier exists and what support may reduce it.
It does not need to include unnecessary personal detail. It should focus on relevant workplace impact and practical support.
If the organisation has a formal process, use that process. If not, a clear written request can help create a record.
Request structure
1. Open clearly
Say that you are requesting workplace adjustments.
2. Explain the barrier
Describe what makes work, communication or access harder.
3. Suggest support
List the adjustment or adjustments that may help.
4. Add context
Explain where the support applies, such as meetings, tasks or environment.
5. Ask for a response
Request a discussion or confirmation of next steps.
6. Suggest review
Ask for the adjustment to be reviewed after a suitable period.
Example wording
Use this structure to help draft your request.
Dear [Name],
I am writing to request workplace adjustments to help address barriers I am experiencing in my role.
The main barrier is [briefly explain the work-related barrier]. This affects [briefly explain the impact on work, communication, access or participation].
The adjustment I would like to discuss is [describe the adjustment or support]. I believe this may help because [explain the practical benefit].
I would be grateful if we could discuss this and agree the next steps. It would also be helpful to set a review date so we can check whether the adjustment is working.
Kind regards,
[Name]
What to avoid
Over-sharing
Only include information relevant to the workplace barrier and support need.
Being too vague
Try to explain what support may help, not only that work is difficult.
Forgetting review
A review point helps keep support useful.
Losing the record
Keep a copy of the request and any response.
From request letter to managed follow-through
A letter can start the conversation. It does not manage the process after that. AXS Passport helps organisations create a clearer route for access needs and adjustment requests.
Guided profiles
People can describe support needs more clearly.
Request management
Adjustment requests can be reviewed and followed through.
Records
Decisions and next steps can be maintained.
Review
Support can be revisited over time.
Move from request to follow-through
AXS Passport helps organisations manage adjustment requests, records and review in one clearer process.